Accounts Receiveable Specialist

Purpose:

To oversee the Accounts Receivable function; including the AR module within the ERP system; to assist the Accounting Manager with daily and monthly department needs, including EOM closing

Responsibilities and Expectations:

Accounts Receivable

  1. Experienced in reconciling charge backs and deductions
  2. Processes customer payments in ERP system
  3. Assists customers with invoicing and payment inquiries
  4. Researches customer activity in the ERP system, to include cash receipts, adjustments, GL account coding and posting of cash receipts
  5. Prepares daily bank deposit
  6. Tracks and resolves outstanding payment issues
  7. Processes customer credit and debit memos

Collections and Other

  1. Contacts customers regarding overdue accounts and determines reasons for non-payment
  2. Works with customers to resolve outstanding issues
  3. Recommends to the Accounting Manager when customer accounts should be submitted to a collection agency
  4. Recommends to the Accounting Manager when customer accounts should be written-off

Recordkeeping, Reporting and Other

  1. Proper recording and application of cash, management of outstanding invoices, and direct interfacing with customers on collection matters and dispute resolution
  2. Maintains AR files, customer files and company documents accurately, in accordance with Hero’s policy and generally accepted accounting practices
  3. Organizes and maintains files per retention protocols
  4. Takes appropriate notes during training, meetings and phone calls
  5. Prepares reports for CFO, Controller, Accounting Manager, and others as requested
  6. Develops and maintains spreadsheets, as needed
  7. Analyzes/researches GL account activity, as needed
  8. Posts customer checks within the ERP system
  9. Assists with the quarterly physical inventory, counting and completing data entry

Work Aptitudes:

  1. Accepts direction and assumes responsibility, needing little supervision
  2. Collaborates and contributes in a relatively small collegial atmosphere
  3. Prioritizes effectively, even when managing multiple requests
  4. Remains calm under deadlines and when changes in direction occur
  5. Demonstrates organizational skills and attention to detail
  6. Analyzes problems and follows through with solutions
  7. Shows initiative and ability to work both independently and with a team
  8. Offers independent insight without supervision
  9. Has a positive outlook and is willing to assume new assignments and additional duties

Qualifications:

  1. High school diploma or equivalent
  2. Some college, i.e. Associates Degree in business, accounting, bookkeeping or mathematics, desirable
  3. Basic knowledge of accounting principles and procedures
  4. Knowledge of applicable accounts receivable, general ledger systems and procedures, and financial chart of accounts
  5. Three years’ AR experience
  6. Intermediate skills in Microsoft Word, Excel and Outlook
  7. Knowledge and previous use of QuickBooks software
  8. Experience with Sage 100 accounting software and systems
  9. Experience with other accounting software and systems desirable
  10. Experience with inventory procedures desirable
  11. Ability to use 10-key calculator quickly and accurately
  12. Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately

How to apply

Submit resume, and salary expectations to hr@heronutritionals.com.